Stage Rental Manhattan, New York, USA Venus P2.61 Event Rental Broadcast
In the heart of Manhattan, New York, VMX Visual delivered a flagship 50m² visual solution for the prestigious 2024 AAU Sullivan Award Ceremony — one of the most celebrated events in American amateur sports. The Venus P2.61 series was selected to provide a seamless, broadcast-quality backdrop capable of rapid setup in a high-profile NYC venue under live television coverage.
01 Technical Solution
VMX Visual provided 50m² of Venus P2.61 panels configured across two sets — each measuring 7.0m × 3.5m — as the primary display backdrop for the award ceremony stage. The die-cast aluminum cabinet construction was selected for superior thermal management during extended operation, while the independent modular assembly design allowed the installation crew to complete setup within the venue's tight access window.
The 3,840 Hz refresh rate was a non-negotiable specification for this event. Live television cameras and digital broadcast streams were operating throughout the ceremony, and any refresh rate below the broadcast-compatible threshold would have introduced rolling band artifacts in the live footage. The Venus P2.61 delivered a flicker-free image across all camera configurations used during the event.
A key engineering consideration for high-frequency rental environments is LED impact resistance. The Venus P2.61 uses a reinforced PCB design with thicker solder joints and a 2-in-1 LED packaging format, increasing LED impact resistance to 13kg — significantly above the standard for rental panels at this pixel pitch. Patented soft silicone corner protectors were fitted to all cabinets, preventing edge and corner damage during the rapid Manhattan load-in and load-out.
02 Product Specification
| Specification |
Detail |
| Model |
Venus P2.61 |
| Pixel Pitch |
2.6 mm |
| Screen Configuration |
7.0m × 3.5m × 2 sets |
| Total Display Area |
50 m² |
| Peak Brightness |
1,000 nits |
| Refresh Rate |
3,840 Hz |
| Control System |
NovaStar |
| IP Rating |
IP32 |
| Thermal Management |
Die-cast aluminum cabinet |
| LED Impact Resistance |
13 kg (reinforced PCB + 2-in-1 packaging) |
| Corner Protection |
Patented soft silicone corner guards |
| Application |
Award ceremony backdrop, live broadcast, event rental |
| Location |
Manhattan, New York, USA |
| Warranty |
3-year global warranty + 5% spare parts support |
03 Project Results
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▸Zero-failure broadcast performance — The 3,840 Hz refresh rate delivered a fully flicker-free image across all live television cameras and digital broadcast streams operating during the ceremony, with no rolling band artifacts recorded in any broadcast footage.
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▸No physical damage during rapid Manhattan load-in — Reinforced LED packaging at 13kg impact resistance and patented silicone corner guards protected all cabinets through the high-speed setup and breakdown process in a busy NYC venue environment, with zero damage recorded across all 50m².
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▸Seamless image surface with eliminated module effect — The large module design significantly improved flatness across the full 50m² display surface, eliminating the visible module boundaries that appear on standard rental panels at close viewing distances under stage lighting.
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▸Rapid front and rear servicing capability maintained — The independent power control box and modular design allowed any maintenance requirement to be addressed from either the front or rear of the panel within minutes — a critical capability for a live event with no scheduled downtime window.
EU Logistics Advantage
While this project was delivered in the USA, VMX Visual supports European rental companies and AV integrators with ready-to-ship inventory from warehouse stock in Belgium, Italy, and France — enabling 3 to 7 business day delivery across Europe for time-critical event deployments.
04 Challenges & Solutions
Delivering broadcast-quality visuals for a high-profile national award ceremony in Manhattan required engineering solutions across physical durability, optical performance, and operational reliability. Below is a full account of the key challenges and how each was resolved.
01 — How was the screen protected during high-frequency rental handling in a busy NYC venue?
Resolution
A reinforced PCB design with thicker solder joints and 2-in-1 LED packaging was specified, boosting LED impact resistance to 13kg. Coupled with patented soft silicone corner guards fitted to all cabinet edges and corners, this minimised physical damage risk during transportation, Manhattan load-in, and load-out. Zero physical damage was recorded across all 50m² of panels throughout the event.
02 — How did the display maintain high contrast under intense stage lighting?
Resolution
The Venus P2.61 uses a micro-visor mask design that prevents ambient and stage light reflection from the LED surface, while simultaneously protecting the LED components from accidental surface contact during handling. The micro-visor significantly improves perceived contrast ratio under high-intensity stage lighting — the conditions present throughout the AAU Sullivan Award ceremony.
03 — How was broadcast camera compatibility verified before the live event?
Resolution
A pre-event camera compatibility test was conducted during load-in using the broadcast team's primary camera configuration. The 3,840 Hz refresh rate was verified to produce a clean, artifact-free image at all shutter speeds used during the ceremony. The NovaStar control system's refresh rate output was confirmed and locked before the venue opened to guests.
04 — How was module flatness maintained across 50m² to eliminate visible seams on camera?
Resolution
The large module design of the Venus P2.61 reduces the number of module-to-module seam lines per square metre compared to standard rental panels. Post-assembly flatness was verified during the pre-show check, with all cabinet faces aligned to within tolerance using the panel's precision adjustment system. The seam elimination was confirmed via camera inspection before the ceremony began.
05 — How was thermal management handled during extended operation under stage heat?
Resolution
Die-cast aluminum cabinet construction provides significantly better thermal conductivity than standard sheet metal cabinets, transferring heat away from LED components more efficiently during extended operation. The ceremony ran for several hours under high-intensity stage lighting — the die-cast aluminum thermal path maintained operating temperatures within rated range throughout without requiring brightness reduction or active cooling intervention.
06 — What was the contingency plan for on-site module failure during the live event?
Resolution
A 5% spare module inventory was maintained on site throughout the event in accordance with the 3-year global warranty support terms. The independent power control box design allows module replacement from the front of the panel without disturbing adjacent cabinets — enabling a technician to address any module failure in under 10 minutes without interrupting the display output if caught during a transition or break segment.
07 — How was brightness calibration performed across two independent 7.0m × 3.5m sets to ensure visual consistency?
Resolution
Both sets were produced from the same LED batch to minimise factory-level variation. On-site calibration using the NovaStar control system's uniformity tools equalised brightness and colour temperature across both sets simultaneously. A final visual inspection under the event lighting conditions confirmed consistent output before the venue opened.
08 — How was content signal routing managed for a multi-source live event production?
Resolution
The NovaStar control system supported multiple signal inputs including live broadcast feed, pre-produced video content, and static graphic overlays. Signal routing was pre-programmed and tested during the load-in period, allowing the event production team to switch seamlessly between content sources throughout the ceremony without any manual reconfiguration of the LED display system.
09 — How was the installation completed within the venue's tight access and setup window?
Resolution
The Venus P2.61 independent modular assembly design allows panels to be connected without tools using a quick-lock system. Pre-assembly of structural components was completed during transit staging, and the 50m² display surface was assembled, cabled, and powered-up within the venue's permitted access window. The setup timeline was confirmed with the venue management team before arrival and met without extension.
10 — How was the post-event breakdown managed to protect panels for return to the rental inventory?
Resolution
A post-event inspection protocol was completed for each cabinet before packing — verifying that all silicone corner guards remained intact, all modules were correctly seated, and all power connections were secured. Panels were repacked into flight cases using the original internal padding configuration. A full pixel inspection was scheduled within 48 hours of return to inventory to confirm all panels were show-ready for the next deployment.
Have a similar project in mind?
VMX Visual provides 3-year global warranty and 5% spare parts support for all major event projects. EU warehouse stock in Belgium, Italy, and France enables 3 to 7 business day delivery for time-critical event deployments across Europe.
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